Summary: The purpose of this article is to explain how to assign a homeowner to the role of ARC committee and show how ARC committee members will use the homeowner portal.
Assigning an ARC Committee Member:
First, navigate to the Board/Committee menu by hovering over Association and selection Board/Committee.
Next, select the Board/Committee tab. Then, click the + Assign New Board/Committee Member button to add a new ARC committee member.
Add the appropriate information, being sure to select the correct Role (ARC Committee vs ARC Chair) as appropriate. Select ARC Committee for the Type menu. Choose Start Date and End Date as desired. Note: if end date is unknown, this may be left blank. When complete, select Update.
When this is complete, the Board ARC Folder and Board Action Item Menu will be present in the homeowner portal.
ARC and the Homeowner Portal:
1. The Board ARC folder is a record of all outstanding ARC requests, regardless of where they are in the process (what step of the action item they are on). This folder is used for research and record viewing, not interacting with the action item. Note: there is no hamburger menu here, instead, the hamburger menu to interact with the action item will exist in the "Board Action Items" Menu.
2. The Board Action Items Menu in the portal is what will give the ARC committee members the ability to interact with the action item (i.e. message, approve, decline). Also note: only the ARC Chair will have Approve and Decline options, the committee members will be able to message. An ARC action item will populate in the Board Action Item Menu and be able to be interacted with only when it is at a step assigned to ARC Committee - (e.g. ARC Review).
To summarize, ARC committee members can view all ARC Action Items at any step of the process in the Board ARC folder. ARC committee members can message and approve/decline from the Board Action Items Menu - when the Action Item is assigned to the ARC Committee.
The example below shows up the ARC Chair can interact with this ARC Request Action Item in the step "ARC Review".