Summary: This article will explain what an ACH ID is and when they need to be entered.
ACH IDs are a unique identifier for an Association's operating bank account that allows it to receive funds via an Automatic Clearing House or electronic transfer. Typically, ACH IDs are set up by default as
1+ the Association's 9 digit Tax ID
When following How to Create a New Association, adding the TaxID will create a default ACH ID for that association's bank account. In most cases, it is not necessary to enter a specific ACH ID, as Vantaca will do that for you.
When to Create a New ACH ID
The prefix for the ACH ID is provided to Vantaca by the bank; it is usually 1 for all operating accounts. The ACH ID is typically the prefix followed by the Association TaxID, ie 1+association tax id (ie 19999999). If you are unsure of your prefix or ACHID please contact your bank representative. Sometimes the ACH ID set up at the bank cannot be 1+association tax id for the operating account, in which case it has to be entered on the Association > Bank Account screen.
Note: The most likely cause for having a different ACH ID is if two associations have the same Tax ID.
There are times when two (or more) associations share the same Tax ID. This is typically due to a Master/Sub relationship. While having the same Tax ID is okay, a unique ACH ID is needed in order for the bank to know which association's transactions are which in the ACH file.
For reserve accounts, ACH IDs have to be entered on the bank account. The bank usually sets these up as 2+assoc tax ID, 3+assoc tax ID ect. If you are unsure what the ACH ID is for an account, please confirm with the bank to avoid transfers initiating for the wrong account.
These are required if you ever plan to make transfers that do not include the operating account (ie. reserve to reserve). The bank also must set up the ability to process ACH transfers for reserve accounts.
How to Create a New ACH ID
To override the default ACH ID for a bank account, navigate to Association > Bank Account and click Edit on the needed account for that Association. If the ACH ID field is blank, then this Association is using the default (1+AssociationTaxID) ACHID described above. Enter the ACH ID that matches what the bank has provided and click Update to change the ACH ID.