How to Create a New Association

To create a new association:

1. Navigate to Association > Association List.
   The Associations page opens. 
2. Click New Association.
   The New Association screen opens.
3. Provide the following information for your new association:
   
   
   
   

• Code: Enter the code to use as the prefix for all account numbers for your new association. Depending on your banking integration, this association code may be required and verified to process transactions. Association Codes must be unique. This includes codes that are similar except for leading zeroes; for example, if code “T100” exists then “0T100” is not allowed.
• Status: Select the appropriate status for your association:
  • • Onboarding: Recently created associations that are not live yet.
    • Live: Fully functioning and actively managed association. This status turns your association on and activates all automated processes, such as sending emails, processing transactions, bank reconciliations, etc. We advise that you select this status only at the beginning of the association contract date. 
    • Not Managed: No longer managing the association.
• Name: Enter the name of the association to use for record-keeping purposes and all generated correspondences, including email, letters, coupons, and statements.
• Nickname: Enter a different name for the association for internal viewing purposes. Only users logged into Vantaca.net can see this nickname, as it is not produced on any correspondence or displayed in the owner's portal.
• Tax ID: Enter the Federal Tax ID for your association. This ID is required to process bank transactions. 
• StateTaxID: Enter the State Tax ID for your association.
• Type: Select the type of community that this association is for, such as HOA, COA, etc.
• (Optional) Service Type: Select the type of service that your company provides to the new association, such as Full Management or Financials Only. This field is used for display and organization only.
• Model Association: Select the Model Association you would like the new association to imitate.
• Accounting Method:
  • Cash Basis?: Select to remove AR from reflecting on your Balance Sheet.
  • A/P - Cash Basis: Select to remove AP from reflecting on your Balance Sheet.
• Company: Select which Company to use for things such as Portal and Website URL, Remittance Address for statements, etc.
• Portfolios: Select which portfolio the association will use, based on the portfolio types available. Each Required Portfolio displays. Click in the Portfolio column to select from the available options. To add additional Portfolios, either from the Required - Multi Allowed or the Not Required Portfolio Types, click +New Portfolio.
  Note: Failing to include all required portfolios results in an error message and does not allow you to create the Association. 
  
  

4. Click Update.