• Your corporate chart of accounts, including GL codes.
• A list of items that you would like to charge to the associations (these display as charges in the Revenue Manager Configuration tab).
• For each item charged to the associations, make sure you set up the following on each charge:
  • Association Billable Charge
  • Association Expense GL
    
    

Note: Vantaca recommends that you use the same Association Billable Charge and Association Expense GL for each item you would like to charge to the association to maintain consistency across GLs.

Tip: Asses your existing contracts and decide how you want to set them up in Vantaca. Learn more about fees by reviewing the "Revenue Manager: Contracts" article. When you create your Charges list, you will need to add a Corporate GL and Fund to each one. The following articles may provide guidance:

• How to Set Up a New Charge or Assessment
• How to Set Up Late Fee and Interest Rules
• How to Set Up Credit and Rent Charges

Get Started

To get started with Revenue Manager:

1. Navigate to Management > Revenue Manager.
   The Welcome to Revenue Manager screen displays.
   
   
   
   
2. Click Get Started.
   Revenue Manager checks to see if you have a management company association set up.
   If Yes, it will use that management association to pull in all of the associated data, such as
   homeowners, accounts, service providers, etc. If you do not have one created, Revenue Manager creates
   one for you based on your company information. See the following Management Company
   Association section for more information about the role of this association.
   
3. View the Configuration section.
   Your data displays in the Configuration section. If this is a new management company association
   (you have not used Management Center before) you can add service providers, funds, charges, and
   update company info in this section. See the following sections about how to do so.

Management Company Association

The management company association (default code: MGMT-COMP) represents the management company. All of the associations that the management company manages are represented as homeowners within this association.

The management company association uses an Association GL, but does not use activity on this association's Homeowner GL to create charges (because it is the management company). The activity on the Homeowner GL of non-management company associations (homeowners) is used to generate charges. 

Corporate GL Setup

Make sure that you set up your corporate chart of accounts in Vantaca before you use Revenue Manager to identify which corporate GL accounts to use for each fee type. If you have already created Global GLs with the same GL codes as your corporate accounts, edit the GL information at the association level.

Note: Do not change the Global GL descriptions unless you want these changes applied everywhere the GL is used. If you need to edit this information, do so within the Association GL for the new management company association. The corporate GL structure must be represented within the management company association in Vantaca.

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Configuration

The Revenue Manager Configuration section includes the following areas :

Service Providers Page

If you have no service providers set up, the Service Providers page will be blank. Start by adding the one that represents your management company. This will be an existing service provider as it was created during the enrollment process. Go to the Add an Existing Service Provider section.

After you have a service provider in Revenue Manager, the Service Providers page includes the following options:

• Add New Provider and Add Existing Provider: Click to add a new or existing service provider. Use the following procedures for instructions.
• Export: Click to export the entire table to an Excel file. The export will contain details about the items displayed within the table according to the applied filters and columns. If you do not apply any filters, it exports all service providers.
• Edit: Opens the Edit Provider window where you can change the provider information.
• Delete: Removes the service provider.
• Merge: Click to open the Merge Service Provider screen where you can select another provider to merge this one into. Merging adds the information of this service provider to the selected one. The main information (address, email, etc.) remains that of the service provider that you selected to merge into. For more information, see the "Merging Duplicate Service Providers" article.

Add an Existing Service Provider

To add an existing service provider:

1. Navigate to Management > Revenue Manager.
2. Click Configuration, and then Service Providers.
3. Click Add Existing Provider.
   The Choose Service Provider screen opens.
   
   
   
   
4. Select the service provider that represents your management company (default code MGMT-COMP) from the list.
5. Click Use Selected Provider.
   Note: If you try to add an existing service provider that is missing information, the Edit Provider screen opens, allowing you to add the missing information before saving.
6. Complete this procedure again if you wish to add additional service providers.

Add a New Service Provider

To add a new service provider:

1. Navigate to Management > Revenue Manager.
2. Click Configuration, and then Service Providers.
3. Click Add New Provider.
   The Add New Provider screen opens.
   
   
   
   
4. Fill in the fields with the information relevant to the new service provider.
   Note: If you enter a Doing Business As (DBA) name, it appears on checks; otherwise,
   Vantaca uses the Provider Name.
   
5. Click Save Service Provider.

Company Information Page

This page draws from your management company information in Vantaca. You can only set up one management company in Revenue Manager.

The only piece of information you can change from this screen is the Company Code. This code is only used within Revenue Manager, so you can make it something easy to use and remember.

Important: Make any changes with caution as it changes what appears in banking integrations.

To change the company code for the management company:

1. Click Edit.
   The Company Code screen displays
   
   
   
   
2. Enter a new Management Company Code.
3. Click Update Company Code.

Funds Page

Use this section of Revenue Manager to handle your management company's funds (also known as cost centers) which are a convenient way to organize financial information. Many associations have Operating and Reserve funds, but may include others, for example, Town Homes, Building 1, Building 2, etc. 

If you do not use Funds, or no Fund is set, then the default Operating fund is used.

After you have a fund in Revenue Manager, the Funds page includes the following options:

Add New Fund

To add a new fund for your association:

Set Order

To set the fund order as you would like them to appear in a report:

1. Click Set Order.
   The Set Fund Order screen opens.
   
   
   
   
2. Drag and drop the funds into the order that you want them displayed in a report.
3. Click Save Order.

Charges Page

Use this area of Revenue manager to handle your management company's charges. Charges are any items that you charge for, including the management fee.

If you are new to Vantaca, you will not see any charges (unless they were set up during onboarding as assessments on the Model association, in which case you should check for accuracy). You must set up a charge for the management fee as well as any admin fees. These items should be outlined in your existing contracts.

If you used Management Center and have your charges set up in Vantaca, we will import them into Revenue Manager for you.

 After you have a charge in Revenue Manager, the Charges page includes the following options: