Summary: This article will explain what the Paid Invoices Import is for and the steps required to perform the import.
Paid Invoices Import
The Paid Invoices Import is used to import invoices that have been paid outside of Vantaca but still creates an Action Item for each imported invoice. Being able to import these invoices will ensure that you can maintain accurate books and prevent the need for manual data entry of each external paid invoice.
Note: Unlike other imports, the Paid Invoices Import cannot be reversed.
Creating an Import
Note: You'll need the Append permission under Settings > Roles > Import > Paid Invoices to perform the import.
- Go to the Settings > Imports > Imports tab.
- Select +New Import.
- Select the Paid Invoices Import Type.
- The only available Import Mode is Append.
- Select an Invoice Category Action Type from the Action Type dropdown.
- Note: The Action Type will not populate Invoice Category Action Types that do not have a deleted Prepaid Expense Additional Step.
- Upload the Import file.
- The following fields can be imported:
- AssocCode: Required Column & Field
- ServiceProviderID: Required Column & Field
- BankAccountID: Column
- GLCode: Required Column & Field
- Amount: Required Column & Field
- PaidDate: Required Column & Field
- InvoiceNo: Required Column & Field
- CheckNo: Required Column
-
PayType: Required Column
- If blank, field will default to Misc Check upon import.
- The following fields can be imported:
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