• Added the Check Consolidation setting to System > Settings.
  • If setting is enabled, AP process will combine checks.

• • If enabled, the Print Separate Checks checkbox will be visible on the Edit Service Provider Payment Method form.
    

• • If a Coupon Location has been selected, the Print Separate Checks checkbox will be automatically selected, uneditable, and display the following message:
    • Option has been defaulted by coupon location.

• Generating a check for multiple invoices will cause a single check to be generated with the next available check number with the total.
  • Note: The Consolidate Service Provider Checks setting will need to be enabled to combine checks.
  • Check Payment must be for the same Association, Service Provider, Check Type, and from the same Bank Account.
  • Check remittance will list each invoice's details separately.
  • Service Providers can opt out of Check Consolidation via the Print Separate Checks checkbox under Service Provider > Payment Method.

• Invoices paid with a Consolidated Check information will be included on Accounting > Bank Register.
  • Voiding an invoice that was paid with a Consolidated Check will void all invoice payments that were associated with the check.

• • • All invoice payments that will be voided will be listed with the Action Item, Invoice #, Description, and GL Detail.
    • The selected Void Date will be applied to all associated invoice payments.
  • Deleting/Undeleting an invoice will delete/undelete all invoice payments associated with the check payment.

• • Editing either the Payment Date or Description will apply the changes to all invoice payments associated with the check payment.

• The Check Number will now be assigned when Printing from the Mailroom > Check Queue.
  • Checks were assigned a number on the Pay Selected Invoices step, but has been moved to prevent check number gaps when combining checks.
  • The Check No. column has been removed from the Check Queue.
  • Note: This functionality will not be behind the Check Consolidation Feature Flag.
• The Check Register report has been added which will provide a list of all check payments for the given time period.
  • Users will need to enable the report via Settings > Roles > Reports > Check Register to use.

• Bookside reconciliation will now include a single bank register item for the total check payment on Accounting > Reconciliation.
• The Accounting > Bank Register screen will now display consolidated invoices as a single record if the Consolidate Service Provider Checks setting has been enabled.
  • Voiding, Editing, or Deleting a consolidated invoice will apply the action to all Invoices associated with the Consolidated Bank Register invoice.
  • The oldest Ledger ID will be used when displaying on the Bank Register screen.

• The Accounting > Bank Register's Invoice Details will now include each invoice attachment and the invoice check attachment for Consolidated Checks.
  

Delay Overnight Collection