Vantaca Home: Calendar & Events

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The Calendar & Events page in the Vantaca Home portal displays the community calendar with association events, amenity reservations, and meetings. Homeowners can view events in Agenda, Month, Week, or Day views. Board members and authorized users can create new events directly from this page. This article describes the page layout, the Create Event screen, recurrence and visibility options, and the management settings that control who can create events and who can see them.

Contents

• How Homeowners Reach the Calendar
• Calendar Views
• What Appears on the Calendar
• Create an Event
• Event Recurrence
• Event Visibility
• Configuration Notes

How Homeowners Reach the Calendar

Homeowners click Calendar & Events in the left navigation menu. When the Calendar page is configured to allow public access, unauthenticated visitors can also reach it from the pre-login menu.

Calendar Views

The Calendar page supports four views, selectable from the buttons in the top-right of the page:

• Agenda: A scrollable list of events in chronological order.
• Month: A monthly table with events shown on their date.
• Week: A weekly table with events shown by day.
• Day: A single-day view of events with times.

Homeowners click the back and forward arrows to navigate between months, weeks, or days. Click Today to return to the current date. Click the date selector to jump to a specific month.

What Appears on the Calendar

The calendar displays:

• Association events created from the portal or in Vantaca.
• Recurring events on each of their scheduled dates (recurring events display a recurrence icon).
• Amenity reservations made by the homeowner, when the homeowner is viewing their own calendar.
• Amenity reservations made by residents, when a board member is viewing the calendar.
• A banner at the top of the page with custom text or announcements (configured under Settings > Portal Pages).

Board member view: Board members can open an amenity reservation on the calendar to see the reserving resident's name and contact information. This helps board members who manage amenity access in their community reach the resident who booked a slot.

Create an Event

Users with permission to create events see a Create Event button at the top of the page. Click Create Event to open the Create Event screen.

The Create Event screen includes these fields:

• Title (required): A short name for the event.
• Start: Start date and time.
• End: End date and time.
• All Day Event: A toggle. When on, the time fields are hidden.
• Repeat: Choose Never, Daily, Weekly, Monthly, or Yearly.
• Description: A free-text description.
• Category: Select the event category (for example, Meeting, Social, Maintenance).
• Visibility: Choose who can see the event (see the Event Visibility section).

Click Save Event to publish the event. Click Cancel to close the screen without saving.

Note: To edit an existing event, click the event on the calendar to reopen the form. Make your changes and click Update Event. To remove an event, click Delete Event. For recurring events, you can choose to update or delete a single occurrence or the entire series.

Event Recurrence

The Recurrence options control whether the event repeats:

• Never: The event displays only on its scheduled date.
• Daily: The event repeats every day from the start date.
• Weekly: The event repeats on the same day of the week.
• Monthly: The event repeats on the same day of the month.
• Yearly: The event repeats on the same date each year.

Recurring events display a recurrence icon on the calendar.

Event Visibility

The Visibility field controls who sees the event:

• Public: Visible to anyone who can access the calendar, including unauthenticated visitors when public access is enabled.
• Homeowner: Visible to all homeowners and board members.
• Board: Visible only to board members.
• Internal: Visible only to management company staff. Homeowners and board members do not see Internal events on the calendar. Use this option for internal notes or staff-only scheduling that should not appear in the homeowner-facing calendar.

Select visibility based on the audience for the event. For example, set Board for executive session meetings, set Homeowner for general community events, set Public for events you want to publicize before login, and set Internal for staff-only entries.

Configuration Notes

• Enable the Calendar page: Under Association > Portal Pages, verify Calendar & Events is in the Association Portal Pages tab.
• Allow public access: To allow unauthenticated visitors to view the calendar, configure the Calendar page to allow public access under Settings > Portal Pages. Only events with Public visibility appear to unauthenticated visitors.
• Customize the page banner: Edit the banner text under Settings > Portal Pages > Calendar & Events.
• Event categories: Manage event categories under Association > Settings.
• Who can create events: Event creation is controlled by role permissions. Adjust under Settings > Roles.

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