Vantaca Reports are a powerful tool for your management company. In addition to many financial documents, you can also find Management reports, Action Item reports, Homeowner Statements, and many more. For a complete list of Vantaca Reports, see the "Types of Reports" article.

Note: If you cannot access a report you think you should have access to, contact your system administrator to add the Settings > Role > Reports role security permission to your role.

Access Reports

To access a report:

1. Click the Reports menu item on the top navigation bar. 
   The Reports screen opens.
   
   
    
2. Use the different search selections to refine the search. For example, if you click the Search (magnifying glass) icon next to Association, the Association Search screen opens, where you can use the filters to refine the association search.
3. Click the caret next to the report category of your choice to view all available reports for that category. See the next section for information about Report Categories.
4. Click the button next to the report depending on your desired action:
   Note: The report generates for the selected association or homeowner account.
   
   
   
    
   • Run: Opens the report in the Report Viewer. Clicking Run again opens the report in the same window, replacing the report you previously ran.
   • New Window: Allows users to open multiple reports at the same time each in a new browser window.  
   • PDF: Downloads the report in PDF format based on the default parameters: sorting, dates, etc.
   • Excel: Downloads the report in Excel format (not all reports have this option).

Report Categories

Reports are grouped by type:

• Accounting: Includes reports such as Admin Billing, Bank Account Balances, GL Entry, etc.
• Association: Includes reports such as Work Order Summary, Management Activity, ARC, etc.
• Financials: Includes reports such as Balance Sheets, Income Statements, Aging reports, and Assessment Balance Comparison, etc.
• Homeowner: Includes reports such as All Board Members, All Addresses Export, Homeowner Rent Export, etc. Make sure to select a homeowner before you run a Homeowner Statement report. The Statement (Charge Summary) report displays charge information organized by charge type, with the Upcoming Charges column showing next month's scheduled charges. This format helps homeowners understand both their current balance and what charges to expect in the upcoming billing period.
• Settings: Includes reports such as Master GL Account List, User Roles, etc.
• Statements: Include a variety of transaction history and statement reports.
• Vantaca Pay: Includes the Daily Payout Report and Monthly Payout Report.

Report Options

Reports open in an new window and include a Filter panel where you can change the report parameters. Parameters vary depending on the report and can include date ranges, sorting, filtering, and the level of detail displayed. After you set your parameters, click Preview to refresh the report.

In the Report window, you can use the main menu to:

• Print
• Zoom in and out
• Download the document in different formats such as Excel, PDF, CSV, etc.
• Click the Page icon to toggle paging on and off, which allows you to scroll through all pages of the report instead of using the paging buttons. 
• Click the Filter icon to show and hide the parameters panel on the right.

Interactive Reports

Many reports, such as the Income Statement, include areas you can drill into for more information. 
 

Click on the highlighted element to see an itemized breakdown of that section.

Use the back arrow to return to the original report.

Note: This interactive element is only available in the report window. You cannot use interactive features after the report is downloaded to PDF. 

Note: Can't find a specific report? Your system administrator will need to grant access by adding it to your role.

Additional reference: