Using the User "Out" Function

Summary: This article will provide an overview of the use of the user "Out" function. (To be used when an employee is out of the office, unavailable, etc). 

The "Out" function in Vantaca provides you the ability to define a user in your company as unavailable for a period of time.  This can be used when someone is on vacation, unavailable, or any other time when a user's duties in Vantaca need to be reassigned. 

To use the "Out" function, first navigate to the User page by hovering over Settings and select Users. 

***NOTE: The role security for use of the "Out" function is the same for "View" users. 

Next, search the user who will be "Out" for a period of time. Then, click the Out button. 

Next, in the Assign Substitute User window, select the substitute user in the Available Users menu, and select the desired start and end date. Then, click Update to commit the change. 

When this is completed, the substitute user will be assigned all of the "Out" user's Responsibilities for the defined time period.  Therefore, they will find all of the "Out" user's action items in My Action Items in addition to their own.  They will have access to all association information (and other information) carried by the "Out" users Responsibilities during the defined "Out" period.   

The "Out" user will not be "kicked out" of Vantaca once they are marked "Out", they can still work in the database and see their action items during this time.