FAQ - How Do I Handle Payroll?

We have a few employees that are paid through my Association. How do I handle their payroll in Vantaca?

If you use a Payroll Service (PayChex or similar)

1. The Payroll Service will Auto-Debit the appropriate amount from your Association's Bank Account.
2. Once you have your Invoice or Bank Side item, you can do a “Post Expense” for that full value to one GL account (ex. Payroll Expense).
3. Once the item is reconciled, you will then do a journal entry to remove it from that GL and disburse the expense correctly across however many GL accounts are needed. (ex. GL Entry)
4. For any tax portion of their monthly payroll process, that will be done solely as a separate GL entry.

If you do not use an auto debit company

If your association uses an invoice to cut a check for payroll, the process is similar to the process above. Expense the invoice to a single GL code and then do a GL entry to distribute correctly.  

NOTE: It's best to post to one GL code first and then do a GL entry because payroll entries normally have both debits and credits which you cannot do from the “Post Expense” screen. Meaning do not try and code the invoice or expense to multiple GL’s when entering because this can get confusing. Put it all to one GL and then adjust.