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Release Notes - March 21, 2023

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Vantaca Features

Prepaid Homeowner by Subledger Report

Description:
The Prepaid Homeowner by Subledger Report has been added

  • The report will show all owners with a Credit Total broken out by subledger as of the processed date along with the following fields:
    • Account
    • Property
    • Owner Name
    • Credit Amount
    • Total
  • The report will have the following options and filters available in the Vantaca Report Viewer:
    • Beginning Date
    • Subledger Options (per individual Association configuration)

  • The report will need to be enabled under Settings > Roles > Security > Prepaid Homeowners by Subledger in order to use.

 

Impact:

This specialized variant of the Prepaid Homeowner Report is targeted for the clients that need to track activity for the default subledger with the added ability to include subledgers as needed for the association without having to rely on Vantaca Tech Support to manually generate these specialized reports on a daily basis.

AR Aging by Subledger Report

Description:

The AR Aging by Subledger Report has been added.

  • The report will provide a summary of owners with a balance owed, broken out by subledger charges as of the processed date along with the following fields (depending on the currently applied filters):
    • Summary Section
      • Charge
      • Balance
      • Distribution Pie Chart
    • Owner Section
      • Property
      • Over 30
      • Over 60
      • Over 90
      • Balance
  • The report will have the following options and filters available in the Vantaca Report Viewer:
    • Process Date
    • Sort By:
      • Street Name
      • Account #
      • Last Name
      • Collection Status
      • Delinquency Balance
    • Include Previous Owner
    • Show 0-30
    • Show Over 30
    • Only Assessment Charges
    • Show Breakdown
    • Subledger Options (per individual Association configuration)

  • The report will need to be enabled under Settings > Roles > Security > AR Aging by Subledger in order to use.

 

Impact:

This specialized variant of the AR Aging Report is targeted for the clients that need to track activity for the default subledger with the added ability to include subledgers as needed for the association.

Invoices

Description:

The following changes have been made to Invoice workflows:

  • Invoice Action Items with the Send Payment Additional Action Item will now alert the user that Stepping the action item will not issue payment to the Service Provider.
      • A modal will appear, giving the user Yes or No options. The behavior of the action is dependent on the user's Service Provider - Pay Invoices - View Security permission.
        Note: The message will only display when selecting the step from the hamburger menu.
        • If the user has View Security permission:
          • Yes: The action item will continue to be stepped
          • No, go to Approve Invoices: The user will be redirected to the Accounting > Pay Invoices screen.
        • If the user does not have View Security permission:
          • Yes: The action item will continue to be stepped.
          • No: The action step form will close out.
    • Invoices that have been stepped back due to lack of approval will now display a message in the Approve Invoice step on the Action Item's messages.

    • Stepping past the Invoice Action Item's Additional Action Item - Invoice Approval Step will now alert the user that Stepping the action item will not approve the invoice.
      • A modal will appear, giving the user Yes or No options. The behavior of the action is dependent on the user's Service Provider - Pay Invoices - Approve Security permission.
        Note: The message will only display when selecting the step from the hamburger menu.
        • If the user has Approve Security permission:
          • Yes: The action item will continue to be stepped
          • No, go to Approve Invoices: The user will be redirected to the Accounting > Pay Invoices screen.
        • If the user does not have Approve Security permission:
          • Yes: The action item will continue to be stepped.
          • No: The action step form will close out.

Impact:

These new popups during the Invoice stepping process were implemented to ensure that AP Managers don't mis-step their invoices before a payment was issued. The additional messaging will also help provide more transparency about why an Invoice was stepped back without having to contact Vantaca Support for an explanation.

 

Vantaca Corrections

Document Generator

  • Fixed an issue causing the Document Generator to fail due to a timeout issue.

Financial Overview Report

  • Fixed the issue that was preventing users from being able to sort via ascending/descending GL Account in the Variance Items section on the Financial Overview Report.

Bank United ACH

  • Fixed the issue that was preventing Bank United's ACH Files from sending as expected.

 

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