Release Notes for Your Org's Personas
We've also included personalized release notes with the relevant features to specific roles in your organization. The Persona Release Notes can be found at the bottom of the article via downloadable file for each role.
Vantaca Features
Refundable Deposits
Description:
The following items have been added for Refundable Deposit functionality:
- An Association Activity Note will be created whenever one of the following Deposit actions is taken:
- Assessment - New
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- Assessment - Edit
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- Assessment - Deleted
- The Deposits tab has been added to the Homeowner > Ledger.
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- Deposit tab will include any Deposit charge types that currently have a balance.
- Deposit Balance will display the overall deposit balance.
- Deposit Total will display at the bottom of the grid to show the total Deposit amount across all available deposits.
- Added the ability to create a New Deposit.
- The New Deposit button will open the New Deposit form:
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- Type dropdown will only include Deposit Type Assessments.
- Deposit Date will have closed fiscal period protections to prevent users from attempting to select a date in a closed fiscal period.
- For Accounting Deposits, once a new Deposit Payment has been added to the Deposit Charge, the A/R GL Override will be used to replace the Association's Settings GL for A/R.
- Users will need the New Deposit Permission under Settings > Roles > Homeowner > Homeowner Ledger.
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- Added Deposit as an available Charge Type when creating an assessment.
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- The Edit Assessment form fields will update to the following upon selecting the Deposit Charge Type:
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- A/R GL Override: required field and will only display GL Accounts used for the selected association
- HO Credit GL Override: required field and will only display GL Accounts used for the selected association
- Fund
- Billing Format
- Subledger
- Coupon Product Code
- Deposits will be excluded from the Credit Distribution process and require manual allocation to move payments from one deposit to another.
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- Added the ability to edit an applied Deposit with the Deposit Adjustment button.
- Using the Adjust Deposit form, the user can edit the following fields:
- Adjustment Date: Date cannot be in a closed fiscal period based on the association's Late Fiscal Period setting.
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Type of Adjustment: This selection will determine which fields are available on the form.
- Reallocate: Allows the user to reallocate the funds from one Deposit Type to another using the From and To fields in the Payment Allocation table.
- Using the Adjust Deposit form, the user can edit the following fields:
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- Refund: Allows the user to track the refund on the Audit tab.
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- Refunds will be excluded from the Overall Balance.
- Refunds issued on a Deposit Charge that has a Credit Balance will use the A/R GL Override.
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- Bank Account: Only active Bank Accounts will be available as options.
- Adjustment Amount
- Description
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- Users will need the Deposit Adjustment permission under Settings > Roles > Homeowner > Homeowner Ledger.
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- Deposit Type charges will be excluded from the following Homeowner > Ledger pages:
- New Payment > Payment Allocation grid
- New Charge > Transaction Option
- Charge Adjustment > Payment Allocation grid
- Payment Adjustment > Payment Allocation tab
- Reallocate
- Refund
- Move to Another Owner
- Added the ability to Add or Import Homeowner's Deposit Beginning Balances.
- The Edit Deposit History button on the Homeowner > Ledger will allow the users to manually add a Deposit Beginning Balance information or edit imported Deposit information for the following fields after clicking +New History Item:
- Transaction Date
- Deposit Type: Will only include Deposit Type Charges
- Payment
- Bankruptcy Action Item Number (BK XN)
- The Edit Deposit History button on the Homeowner > Ledger will allow the users to manually add a Deposit Beginning Balance information or edit imported Deposit information for the following fields after clicking +New History Item:
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- A Charge Balance and Charge Balance without History Imports with a negative amount for a Deposit Charge Type will post a negative payment amount in the Edit Deposit History table.
- Beginning Balance for Deposit will be excluded from the Overall Account Balance and only impact the Deposit Ledger.
- Users will need the Edit History permission under Settings > Roles > Homeowner > Homeowner Ledger to Edit Balance History.
- A Charge Balance and Charge Balance without History Imports with a negative amount for a Deposit Charge Type will post a negative payment amount in the Edit Deposit History table.
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Deposit Charge Types will be excluded from the following reports:
- Receivable Type Balance
- Quarterly
- By Year
- Receivable Type Balance w/ GL Codes
Impact:
This new feature will allow you to easily create Deposits that are excluded from your Operating Accounts, which means that you no longer have to resort to the awkward workarounds that used to be necessary to accomplish what the new Refundable Deposit feature will let you accomplish, after a brief configuration.
1099s
Description:
Added the ability to store State Tax ID information for an Association.
- State Tax ID was added as a column option on the Association > Association List grid.
- A State Tax ID field was added to the New/Edit Association form:
- Note: Field is optional and will support numbers and dashes up to 10 characters.
- State Tax ID information will be included on NEC and MISC Nelco files if the System > System Settings > AP > Nelco State Filing setting is enabled.
Impact:
Having the State Tax ID included with your 1099s will allow you to easily file your State 1099s if your management company is required to do so.
Reports
Description:
The following Reports have been added:
- Added the Receivables Type Balance (by Unit) Report.
- Report will display owner ledger charges and payments over a given date range alongside prior and current balances grouped by charge and owner sorted by Unit.
- Report will need to be enabled via Settings > Roles > Reports > Receivables Type Balance (By Unit) to use.
- Added the Refundable Deposit Summary Report.
- Will display owners' refundable deposits over a given date range alongside prior and current balance grouped by deposit type.
- Report will default to the previous month's activity if no date range is selected.
- Can be filtered via Deposit Type using the Report Viewer to view a single deposit activity in the Overall Summary and Deposit sections.
- Can be included when generating a Financial Package for the last fiscal period.
- Users will need to enable to report under Settings > Roles > Reports > Financial > Refundable Deposit Summary to use.
Impact:
The Receivables Type Balance Report was added to provide your board members with an easy-to-read report to identify what units are holding a balance. The Refundable Deposit Summary Report was included with the Refundable Deposit rollout to ensure you can appropriately track and report on all the new deposits you'll be creating for your homeowners.
Vantaca Corrections
Statements
- Fixed the issue that was causing Statement files to duplicate the Address2 field.
All Addresses Export
- Fixed the issue that was including Deleted homeowners and properties in the All Addresses Export when it should be excluding them.
Homeowner Tags Menu
- Fixed an issue with Homeowner > Tags ignoring configured permissions and giving users with only View access the ability to make changes.
Bank Register Check Voids
- Fixed an issue with Bank Register Voids being applied to any item with the voided check number across the bank account including different bank register transaction types.
Validation File
- Fixed an issue with Deposit type charges being included in Clickpay's validation file.
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