The following items have been added for Refundable Deposit functionality:

• An Association Activity Note will be created whenever one of the following Deposit actions is taken:
  • Assessment - New

• • Assessment - Edit

• • Assessment - Deleted

• The Deposits tab has been added to the Homeowner > Ledger.

• • Deposit tab will include any Deposit charge types that currently have a balance.
  • Deposit Balance will display the overall deposit balance.
  • Deposit Total will display at the bottom of the grid to show the total Deposit amount across all available deposits.
• Added the ability to create a New Deposit.
  • The New Deposit button will open the New Deposit form:

• • • Type dropdown will only include Deposit Type Assessments.
    • Deposit Date will have closed fiscal period protections to prevent users from attempting to select a date in a closed fiscal period.
  • For Accounting Deposits, once a new Deposit Payment has been added to the Deposit Charge, the A/R GL Override will be used to replace the Association's Settings GL for A/R.
  • Users will need the New Deposit Permission under Settings > Roles > Homeowner > Homeowner Ledger.

• Added Deposit as an available Charge Type when creating an assessment.

• • The Edit Assessment form fields will update to the following upon selecting the Deposit Charge Type:

• • • A/R GL Override: required field and will only display GL Accounts used for the selected association
    • HO Credit GL Override: required field and will only display GL Accounts used for the selected association
    • Fund
    • Billing Format
    • Subledger
    • Coupon Product Code
  • Deposits will be excluded from the Credit Distribution process and require manual allocation to move payments from one deposit to another.
• Added the ability to edit an applied Deposit with the Deposit Adjustment button.
  • Using the Adjust Deposit form, the user can edit the following fields:
    • Adjustment Date: Date cannot be in a closed fiscal period based on the association's Late Fiscal Period setting.
    • Type of Adjustment: This selection will determine which fields are available on the form.
      • Reallocate: Allows the user to reallocate the funds from one Deposit Type to another using the From and To fields in the Payment Allocation table.

• • • • Refund: Allows the user to track the refund on the Audit tab.

• • • • • Refunds will be excluded from the Overall Balance.
        • Refunds issued on a Deposit Charge that has a Credit Balance will use the A/R GL Override.
    • Bank Account: Only active Bank Accounts will be available as options.
    • Adjustment Amount
    • Description
  • Users will need the Deposit Adjustment permission under Settings > Roles > Homeowner > Homeowner Ledger.
• Deposit Type charges will be excluded from the following Homeowner > Ledger pages:
  • New Payment > Payment Allocation grid
  • New Charge > Transaction Option
  • Charge Adjustment > Payment Allocation grid
  • Payment Adjustment > Payment Allocation tab
    • Reallocate
    • Refund
    • Move to Another Owner
• Added the ability to Add or Import Homeowner's Deposit Beginning Balances.
  • The Edit Deposit History button on the Homeowner > Ledger will allow the users to manually add a Deposit Beginning Balance information or edit imported Deposit information for the following fields after clicking +New History Item:
    • Transaction Date
    • Deposit Type: Will only include Deposit Type Charges
    • Payment
    • Bankruptcy Action Item Number (BK XN)

• • A Charge Balance and Charge Balance without History Imports with a negative amount for a Deposit Charge Type will post a negative payment amount in the Edit Deposit History table.
    • Beginning Balance for Deposit will be excluded from the Overall Account Balance and only impact the Deposit Ledger.
  • Users will need the Edit History permission under Settings > Roles > Homeowner > Homeowner Ledger to Edit Balance History.

• Deposit Charge Types will be excluded from the following reports:
  • Receivable Type Balance
  • Quarterly
  • By Year
  • Receivable Type Balance w/ GL Codes

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