Release Highlights
Vantaca Community Management Platform
Available: May 22, 2025
Contents
The Dashboard Updates Section is Back!
Making it ever easier for you to keep up-to-date with our improvements and fixes - the Vantaca Dashboard Updates section will include updates every week with a summary of all of the changes and a link to the release notes for more details.
Keep an eye on this section to stay informed about all the adjustments and great new functionality!

Corrections
Update |
Description |
Lockbox Misc Deposit/Payment Before Commit |
Fixed an issue where some Lockbox transactions required manual adjustments before they could be committed.
You'll no longer need to switch between misc deposit and payment classifications to process these items. The system now correctly assigns the proper classification and owner information automatically.
|
Replies Not Included in Email Messages |
Resolved an issue where homeowner responses were not properly included in notification emails sent to assigned roles.
Previously, the system either sent blank emails or used the step's email template instead of including the homeowner response.
This fix ensures that homeowner responses are correctly incorporated into notification emails, even when the reply method is set to None.
|
Email Tag Currency Field |
Fixed an issue so emails include the Dollar symbol ($) instead of a generic currency symbol when Currency Additional Info fields are included. |
Message Details Show App Preferences as Printed Instead of Sent |
Fixed an issue where in App Message Details showed a status of Printed. Added a new Sent In App status to clearly display the delivery method. |
Revising Financials > Homeowner Version |
Fixed an issue so that when generating a Financial Delivery action item that is set to automatically step after a certain number of days, that the system adheres to the report end date. |
Reply All Not Including All Recipients |
Fixed an issue so that the author of a message is automatically included in the Send To field of a reply, regardless of whether they were previously in the CC or BCC fields. |
Misc Deposit Fields |
Fixed an issue so users can modify Misc Deposits and the all fields display on the screen. |
Revenue Manager
Available: May 23, 2025
Updates
Update |
Description |
Admin Billing Invoice Updates
|
Admin Billing invoices now display more detailed information for external charges:
-
Note Integration: Notes provided in import files for external charges automatically appear on the invoice.
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Charge Type Description Display: Charge type descriptions configured within contract charge settings are included (when available).
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Smart Formatting: Invoices automatically adjust formatting to eliminate unnecessary blank lines or spaces when optional information isn't provided.
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Comprehensive Line Item Format: When all information is available, external charges display as: Charge Type (Quantity) | Description | Note
This applies to all external charges regardless of the Detailed Billing Invoice (Yes/No) setting.
|
Management Billing Invoice Support |
The Invoice Detail column on the Management Fee Billing grid now includes available invoices. Click the PDF icon to open in a new tab. This functionality matches that of the Admin Fee Billing grid.
For more information, see the "Revenue Manager: Billing" article.
|
Details of Posted Charges Export Option |
Added a new export option to the Revenue Manager Billing Admin Fees screen.
When users select Details of Posted Charges from the Export menu, the system downloads an Excel spreadsheet that provides detailed information about posted charges across all associations within the month/year selected.
This export is similar to the Export Summary Details functionality in Management Center, but enhanced with additional fields while maintaining core functionality.
For more information, see the "Revenue Manager: Billing" article.
|
Update Service Provider to Use Primary Contact Info |
Service provider contacts now use primary contact information (this applies to imported service providers as well).
If the service provider has no primary contact information, no values display on the Edit screen or in the grid. If you add contact details in the Edit screen, the system automatically creates a new primary contact.
For more information about service providers, see the "Revenue Manager: Setup" article.
|
Integrations
Available: May 21, 2025
Corrections
Update |
Description |
Invoice Pay Type Default to VIP |
Fixed an issue so third-party invoices now default to the correct third-party pay type. |
Home and Pay
Available:
- ARC May 22, 2025
-
Home portal Documents page May 28, 2025
New Feature: Updated Vantaca Home Portal Documents Page and Board Document Management
The Vantaca Home Documents page (including mobile viewing) has a new look and feel:
- Homeowners can search for, preview, and download files easier than ever.
- Board members with the Board Document Management feature enabled, can do everything that homeowners can do in addition to add, update, and remove documents from the Home portal (with permissions).

For more information about the Vantaca Home portal Documents page and how to add Board Document Management to board members, see the "Vantaca Home - Documents Page" article.
Corrections
Update |
Description |
ARC Request Issue |
Fixed an issue so board members can vote on ARC requests and send messages as intended. |
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