Exciting changes are coming to the Vantaca Library. Stay Tuned!

Articles in this section

Vantaca Release Notes May 8, 2025

Avatar
Shelley Labrecque
  • Updated
Follow

Release Highlights

Contents

 

Vantaca Community Management Platform

 

New Feature: Revenue Manager

Revenue Manager is Vantaca’s built-in billing solution that automates and simplifies how management companies collect fees for the services they provide. By centralizing management and admin fee contracts, automating billing cycles, and delivering real-time financial tracking, Revenue Manager eliminates the need for spreadsheets and manual work—ensuring no fee is missed and revenue is fully realized. Built into every Vantaca subscription, Revenue Manager is designed to scale effortlessly across portfolios. When paired with Vantaca IQ, teams unlock advanced revenue trend performance tools (coming soon!), and performance insights that help drive smarter decisions and executive visibility. 

Contact your CSM to learn more and enroll!

 

2025-05-07_16-40-23.png

 

For more information about Revenue Manager, see the following documents:
  • Revenue Manager: Getting Started: Learn how to open and navigate within Revenue Manager and about the added user interaction features.
  • RevenueManager: Setup: Follow instructions to set up prerequisite items in Vantaca, enroll in Revenue Manager, and configure your service providers, company info, funds, and charges.
  • Revenue Manager: Contracts: Create Admin Fee and Management Fee contracts and learn the nuances involved in setting up different kinds of charges to make sure your charges generate and post correctly.
  • Revenue Manager: Billing: Generate and post both admin and management fee charges, import admin external charges, and learn about what happens with subsequent admin generation.

New IQ Business Tool: Revenue Trends

Use the Revenue Trends IQ business tool to track fee revenue over time while monitoring critical revenue streams, identifying trends, and making data-driven decisions regarding fee structures and financial performance. This tool shows monthly management and administrative fee revenue patterns, so you can better understand your revenue composition, identify seasonal variations, and track the growth or decline in specific revenue categories.Note: Revenue Manager is included in the standard Vantaca subscription. If you also have Vantaca IQ, you can add and use the Revenue Trends business tool. To show Revenue Trends data, you must be using Revenue Manager.

2025-05-15_10-06-16.png
For more information about how this tool shows Revenue Manager data, see the following articles:


Updates

Update Description
Invoice Coding - Refresh GL
When you select a provider on the complete data entry screen, the Pay Type now automatically updates to the providers default payment method (if they do not have one, on update it defaults to check). When you select an account number (service contract) the payment type automatically updates if the service contract specifies a different type.The GL Refresh button now resides at the bottom portion of the screen as it only impacts the bottom grid. The new placement will not disrupt those who use tabbing on this screen. For more information, see the following articles:
Manager Auto Approve Verbiage Change
Updated the Association > Services Auto Approve Method field in Edit Contract screen to Manager Auto Approve Method.Changed to make it clear that it is not tied to the board and signature approval and only bypasses manager approval. For more information, see the following articles:

 

Corrections

Update Description
Folder Icon Change
Reverted folder icon back to Vantaca regular
folder icon.
Roles Without Email Addresses Fail to Send
Fixed an issue to add proactive validation to
roles in the Send To field of an action item
message before sending to ensure that valid
email recipients exist.The system previously allowed users to enter
roles in the Send To field that had no users
with email addresses or had preferences set to
In App only, which caused silent failures to all
even when CC/BCC email addresses were included. An error message now prompts users to add
valid email recipients to the Send To field when
needed. This update impacts New Message, Reply,
and Reply All.
Avid Invoice Import Description Not
Displaying to each GL on Invoices that
Contain Multiple Expense GLs		 Fixed an issue so that on invoices that contain
multiple expense GLs, the associated description
for each GL displays.
Third-Party Statements Do Not Generate when
Assessment Rule End Dates Are More Than
20 Years 		Fixed an issue so that third-party statements
will generate when assessment rule end dates
are set to more than 20 years in the future.

 

IQ

 

Updates

Update Description
Revenue Trends Tool
 Added the new Revenue Trends tool - see the
New IQ Business Tool: Revenue Trends section.
IQ Tool View Options Update
Added new Time Unit view options to all Vantaca IQ Line charts that let you toggle between:
  • Day: Each day shows as a plot on the line (default for ranges two months or less).
  • Week: Each week (starting on Sundays) show as a plot on the line. Ranges between two-six month default to weeks.
  • Month: Each month shows as a plot on the line (default for ranges larger than six months).
Affected tools (and related articles for more information) include:

Corrections

Update Description
Vantaca IQ Weekly Performance Summary
Fixed an issue so the Vantaca IQ Weekly Email Summary report filters out inactive users. For more information about the report, see the "Vantaca IQ -Overview" article.
Action Item Lifecycle Tool Displays Steps
Multiple Times
Fixed an issue so the Action Item Lifecycle tool no longer displays process steps multiple times in the workflow visualization. This correction improves clarity when viewing transaction processes and ensures each step displays only once in the appropriate sequence.For more information about the tool, see the "Vantaca IQ - Analytics" article.

 

 

 

Related articles

Comments

0 comments

Please sign in to leave a comment.